Remote work and virtual board meetings appear to be here for the long haul, since the pandemic is forcing businesses to change their working methods. Digital meetings can be adapted to the needs of attendees, allowing them to be a part of the meeting without worrying about quarantine durations or travel restrictions. They also cut down on costs for hotels and flights.
Online meetings are simple to create and are becoming increasingly common for mission-driven organisations who want to keep their communication open despite the COVID-19 crisis. However, it’s crucial to be aware of the risks associated with digital meetings so you can avoid them and ensure your online board meetings are as effective as is possible.
The software platform that you use to host your hybrid or virtual meetings is vital. Select a platform with the Waiting Room feature that protects your meeting from participants who are not authorized and only admits people who are invited by the host or co-host. Then provide training for your board members to help them become comfortable with the technology and to learn how to use it correctly.
Encourage your board members to use a headset or speakerphone during the meeting. Also, encourage them to clear their offices so that it Data room platforms appears camera-ready, free of personal photos and other distracting items. Encourage them to sit in chairs instead of their bed or couch. This will make them appear more professional and presentable during the meeting. Encourage them to speak at the beginning of the session to ensure that everyone hears and the meeting starts on an optimistic note.